1.1. “Campsite” means Giant’s Seat Scout Campsite;
1.2. “Event” means the event which is the subject of the Campsite Booking Agreement;
1.3. “Client” means the legal or natural person primarily responsible for the submission to campsite of the Campsite Booking Agreement;
1.4. “Campsite Booking Agreement” means the form submitted to Giant’s Seat Scout Campsite containing details, dates and times of the proposed activities or event at the campsite for which Giant’s Seat Scout Campsite permission is sought and to which Giant’s Seat Scout Campsite has agreed to;
1.5. “Fee” means a fee to be agreed in writing between Giant’s Seat Scout Campsite and the Client and to be paid by the Client to Giant’s Seat Scout Campsite as consideration for permission to hold the Event at the campsite;
1.6. “Camping Field” means the field and surrounding woodlands;
1.7. “Martin Lodge” means the building close to the car park including all contents and furniture;
1.8. “Guests” means all persons attending the Event at the campsite, whether or not with the express permission of the Client, including any employees, sub-contractors and/or agents of the Client;
1.9. “Campsite Manager” means the person that Giant’s Seat Scout Campsite designated to manage and supervise the campsite;
2. Booking Procedure and Payment
2.1. No booking will be deemed confirmed until Giant’s Seat Scout Campsite has received:
2.1.1. A completed Campsite Booking Agreement from the Client.
2.1.2. A check from the customer of the Giant’s Seat Scout Campsite Conditions of Hire, acknowledging that the Client has accepted all conditions.
2.1.3. The agreed deposit being £20 for the Camping Field, £50 for the Martin Lodge or as agreed with the Campsite Manager 50% of total fees.
2.2. The balance of all fees due must be paid one month prior to the commencement of the Event.
2.3. If a booking is accepted less than one month prior to the Event Date, all fees including deposits are payable immediately on booking.
2.4. Payments are to be made by bank transfer or cheque payable to Giant’s Seat Scout Campsite and sent to the Campsite Manager unless otherwise agreed.
2.5. Deposits paid are not refundable in the following circumstances:
2.5.1. Cancellation of the Event by the Client
2.5.2. The Toilet Block, and where hired Martin Lodge, not being left in a clean and tidy state. Additional charges payable by the Client will also apply in such cases.
2.5.3. To cover the cost of any damage caused by the Client or those involved in the Event. The Client agrees to pay any such costs in excess of the deposit.
2.6. If the Event is cancelled by the Client within 5 days of the Event starting, the full amount (the Fee) must be paid (subject to exceptional circumstances as agreed between the Client and the Campsite Warden).
3. Campsite Access
3.1. All areas within the campsite to which the Client has been granted access, including agreed access times, are detailed on the Campsite Booking Agreement.
3.2. The Client must arrive and vacate by the agreed time, as stated on the Campsite Booking Agreement. Failure to adhere to the agreed times may incur additional charges. In the event of unauthorised overrunning (after initial verbal warning from Campsite Manager) the campsite withholds the right to interrupt the Event, cut the power supply and exclude hire and third parties from the campsite with or without the assistance of security. If this occurs Giant’s Seat Scout Campsite will charge additional charges to the Client accordingly.
4. Client’s Responsibility
4.1. The Client will be held responsible and liable and must indemnify Giant’s Seat Scout Campsite in respect of any damage, theft and loss caused to the campsite and its contents by the Client, its employees, its contractors or by any other person on the premises by reason of the purposes of the Event howsoever and by whomsoever caused. The Client’s responsibility does not extend to members of The Scout Association or to contractors who may be appointed by Giant’s Seat Scout Campsite to assist at the Event.
4.2. The Client will be held responsible on completion of the event for the cleaning of the toilet block and all rubbish burned or removed from campsite. Failure will forfeit return of the security deposit.
4.3. If the Martin Lodge is subject of the Campsite Booking Agreement it must be cleaned and left in a tidy condition at the end of the event. Failure to leave the Martin Lodge clean and tidy will forfeit return of the security deposit.
4.4. Under no circumstances are animals allowed onto the campsite except for guide dogs.
4.5. Giant’s Seat Scout Campsite DO NOT have a licence to show films etc. from DVD’s or computers. Any Group wanting to show films etc. from DVD’s or computers MUST obtain their own licence and make a copy available for inspection.
4.6. Giant’s Seat Scout Campsite DO NOT have a licence for alcohol on the site.
4.7. Any event which requires a TEN form (temporary events notification) must be approved by Giant’s Seat Scout Campsite before sending to Bolton Council for consideration.